Terms & Conditions

Passports, Visas & Entry Requirements:Travelers are responsible for obtaining and maintaining all passports, visas, permits, vaccination documentation, and other documents required for their itinerary. Entry and documentation requirements vary by destination, nationality, and individual circumstances and may change without notice. Travelers should verify current requirements with the appropriate government authorities before travel. Afro Discoveries is not responsible for denied entry, missed travel, or other losses resulting from incomplete, incorrect, expired, or otherwise insufficient travel documentation.

Cancellations & Refunds: We understand that plans can change. All cancellation requests must be submitted in writing to info@AfroDiscoveries.com with “Cancel Reservation” in the subject line. Refunds are based on the number of days before the scheduled trip departure date that the cancellation request is received.

• 100 days or more before departure: 90% refund
• 75 to 99 days before departure: 50% refund
• 61 to 74 days before departure: 25% refund
• 60 days or fewer before departure: No refund

A $200 nonrefundable cancellation fee per person will be deducted from any refund due.

Once a trip is within 60 days of departure, all payments made to Afro Discoveries are nonrefundable because accommodations, transportation, activities, and other travel arrangements have been secured or committed on behalf of travelers.

For added protection against unexpected circumstances, Afro Discoveries strongly recommends purchasing comprehensive travel insurance.

Reservation Transfers: If you are unable to travel, you may transfer your reservation to another person. Afro Discoveries must be notified in writing by September 1 of the year in which your trip is scheduled to depart.

A $300 transfer fee applies. The replacement traveler must meet all applicable trip requirements and complete all required forms and travel documentation. Any additional costs resulting from the transfer, including supplier or name-change fees, are the responsibility of the traveler.

Travel Protection: Afro Discoveries strongly recommends that all travelers purchase comprehensive travel insurance to help protect their trip investment and themselves while traveling. Coverage may include trip cancellation or interruption, emergency medical expenses, medical evacuation, baggage loss or delay, and other unexpected travel-related expenses.

Travel insurance policies vary by provider, and travelers are responsible for reviewing and understanding their policy, including coverage limits, exclusions, eligibility requirements, and applicable deadlines. Travelers interested in optional benefits such as Cancel For Any Reason (CFAR) coverage should be aware that these benefits may have specific purchase deadlines and requirements.

Afro Discoveries is not responsible for losses that are not covered by a traveler’s insurance policy.

Events Beyond Our Control: Afro Discoveries is not responsible for delays, cancellations, itinerary changes, or other disruptions resulting from circumstances beyond our reasonable control. These circumstances may include, but are not limited to, severe weather, natural disasters, government actions or travel restrictions, public health emergencies, epidemics or pandemics, civil unrest, terrorism, strikes, transportation disruptions, border closures, or the actions or failures of third-party travel suppliers.

When such circumstances affect a trip, Afro Discoveries will make reasonable efforts to adjust the itinerary or travel arrangements when feasible. Refunds are not guaranteed and will be subject to Afro Discoveries’ cancellation policy, supplier terms, and any amounts that may be recoverable from third-party suppliers. Travelers are responsible for any additional costs resulting from circumstances beyond Afro Discoveries’ reasonable control unless otherwise stated in writing.

Prices: Prices do not include items of a personal nature such as laundry, wines, water, beverages, passport and visa fees, insurance, tips, and some meals unless specifically indicated in the package inclusions.

Payments: The deposit amount, payment schedule, final payment deadline, and other payment requirements applicable to each trip will be provided at the time of booking. A reservation is not confirmed until the required deposit or payment has been received and Afro Discoveries has confirmed the reservation. Travelers are responsible for making all payments by the stated deadlines. Failure to make timely payment may result in cancellation of the reservation and the application of any applicable cancellation penalties.   

Airfare & Transportation to the Destination: Unless expressly stated in the trip inclusions, international and domestic airfare to and from the trip destination is not included. Travelers are responsible for arranging and managing their flights and for arriving at designated meeting locations at the required times. Afro Discoveries may provide suggested flights, routes, or other travel information as a convenience, but such information does not constitute a guarantee or assumption of responsibility for the traveler’s flight arrangements. Afro Discoveries is not responsible for costs or disruptions resulting from airline delays, cancellations, schedule changes, missed connections, baggage issues, or other airline-related events.

Accommodations: Accommodations included in a trip will be identified in the applicable trip itinerary or package inclusions.

Accommodations Selection: The specific accommodations included in your travel package have been selected for a comfortable and enjoyable stay. Please note that some of the accommodations included in your travel package are located in African villages. We kindly ask you to be mindful of local customs, traditions, and the unique environment to ensure a respectful and enriching experience. Detailed information about the accommodations, including their names, locations, and amenities, will be provided in your detailed itinerary.

Accommodations Changes: While we strive to provide the accommodations as listed in the final itinerary, circumstances may arise that require us to substitute an accommodation of a similar or higher standard. In such cases, we will ensure the replacement meets our quality standards.

Incidental Charges: Travelers are responsible for any incidental charges (e.g., minibar, room service, telephone calls, etc.) incurred during their stay. These charges must be settled directly with the accommodation upon check-out.

Accommodation Policies: Travelers must comply with the policies and regulations of the accommodations. Failure to adhere to accommodation policies may result in additional charges or expulsion from the accommodation without a refund.

Damage to Accommodations: Travelers are responsible for any damage caused to accommodation or property during their stay. Any charges for damage will be billed directly to the guest.

Liability: Our company acts as an intermediary between travelers and accommodations and is not responsible for any issues arising from the accommodation’s services or facilities. Any disputes or claims related to accommodations must be addressed directly with the accommodation management.

Meals & Dietary Requests: Included meals are based on the restaurant, accommodations, and excursion’s set menu or buffet and usually represent local cuisine. Vegetarian options are available in most locations. Other special dietary requests cannot be guaranteed.

Excursions & Activities: Times listed in itineraries are approximate and meant only as guidelines. It is your responsibility to arrive on time for all scheduled excursions, meals, and other scheduled activities. Arriving late may be considered a “no-show”, in which case you will not be eligible for refund for the unused service(s). 

Due to unforeseen circumstances, including weather conditions, there may be last-minute changes, sometimes after arrival, affecting the sequence of the tour and/or locations visited. Therefore, we reserve the right to adjust the sequence, substitute, and/or cancel any scheduled activity. Any refund, credit, or adjustment resulting from such a change will be determined based on the circumstances, including amounts recoverable from suppliers and the terms applicable to the affected service.

Changes are periodically made to the information which appears on Afro Discoveries website. The content of the site is not guaranteed to be complete and may be changed at any time without notice.

Traveler Conduct & Group Experience: Afro Discoveries is committed to creating a welcoming, respectful, safe, and enjoyable experience for our travelers, local partners, hosts, guides, and the communities we visit. Group travel requires consideration, flexibility, and respect for others, as well as an appreciation for the cultures, customs, and traditions of each destination.

Travelers are expected to behave respectfully toward fellow travelers, Afro Discoveries representatives, guides, drivers, hosts, community members, service providers, and others encountered during the journey. Travelers are also expected to follow reasonable instructions provided by Afro Discoveries, our local partners, guides, accommodations, transportation providers, and activity operators when those instructions relate to safety, scheduling, local requirements, or the successful operation of the trip.

Behavior that threatens the safety, well-being, dignity, or enjoyment of others will not be tolerated. This includes, but is not limited to, threatening or abusive behavior, harassment, discrimination, violence, excessive intoxication, illegal drug use, repeated disruption of group activities, disregard for local laws or customs, or refusal to follow reasonable safety or operational instructions.

Afro Discoveries reserves the right, when reasonably necessary to protect the safety, well-being, or overall experience of the group, to restrict a traveler’s participation in an activity or remove a traveler from the trip. When circumstances reasonably permit, Afro Discoveries may first attempt to address the concern with the traveler before taking such action. However, immediate action may be taken when necessary for safety or the protection of others.

A traveler who is removed from an activity or trip because of their conduct will be responsible for any resulting expenses, including alternate accommodations, transportation, cancellation fees, or arrangements to return home. Unused portions of the trip will be nonrefundable, and the traveler will also be responsible for reasonable costs incurred by Afro Discoveries or its partners as a direct result of the traveler’s conduct or removal.

Travelers are responsible for complying with the laws and regulations of the countries and communities they visit. Afro Discoveries is not responsible for consequences resulting from a traveler’s violation of local laws, regulations, customs requirements, or the policies of third-party service providers

Special Requests: Any special requests (e.g., dietary requirements, room preferences) must be communicated to us at the time of booking. While we will make every effort to accommodate your requests, we cannot guarantee that all special requests will be fulfilled.

Accessibility & Assistance: Travel experiences may involve walking, uneven terrain, stairs, transportation with limited accessibility, remote locations, and facilities that may not meet U.S. accessibility standards. Travelers who require accommodations or assistance are encouraged to contact Afro Discoveries before booking so that we can discuss the requirements of the itinerary and determine what accommodations may reasonably be available through our suppliers and local partners.

In order to participate in our tours, travelers must be able to understand and follow instructions given by the guides at all times, both for the successful operation of the tour and as well as for their own personal safety and the safety of other participants. 

Please be aware that the Americans with Disabilities Act (ADA) is only applicable within the United States and facilities for disabled individuals are limited outside of US borders. Facilities outside of the United States may not have ramps, wide entryways or elevators/lifts to accommodate disabled passengers or devices such as wheelchairs, walkers and motorized scooters. Due to physical constraints and space limitations, wheelchairs, walkers and motorized scooters may not be taken aboard motor coaches or other forms of transportation.

Medical Services & Health Requirements: Afro Discoveries trips do not include the services of a physician, nurse, or other medical professional. If a traveler requires medical attention during a trip, Afro Discoveries or its local partners may assist, when reasonably possible, in contacting available local medical or emergency services. Afro Discoveries cannot guarantee the availability, accessibility, or quality of medical care in any destination.

Travelers are responsible for all costs associated with medical care, emergency services, medications, hospitalization, medical evacuation, additional accommodations, transportation, or other expenses resulting from illness, injury, or a medical emergency.

Travelers are responsible for determining whether they are medically and physically able to participate in their selected trip and are encouraged to consult with a qualified healthcare provider before traveling, particularly when an itinerary includes physically demanding activities, remote locations, high altitudes, extreme climates, or other conditions that may affect their health.

Travelers are also responsible for reviewing and complying with current destination-specific health, vaccination, testing, and entry requirements, as well as considering health recommendations issued by appropriate governmental and medical authorities. Requirements and recommendations may change at any time and may vary based on destination, itinerary, nationality, travel history, or individual health circumstances.

Afro Discoveries may provide links to resources such as the U.S. Centers for Disease Control and Prevention (CDC), World Health Organization (WHO), or other governmental resources for travelers’ convenience. Any information provided by Afro Discoveries is general in nature and should not be considered medical advice or a determination of what vaccinations, medications, or other health precautions a traveler may need.

Travelers are responsible for obtaining and carrying any required health documentation, vaccination certificates, medications, prescriptions, or other medical documentation necessary for their journey. Travelers should also ensure that necessary medications are legal and permitted in the countries they will visit.

Afro Discoveries strongly recommends comprehensive travel insurance that includes appropriate medical and emergency evacuation coverage. Travelers are responsible for understanding the terms, limitations, and exclusions of their chosen insurance policy.

Please note that weapons are not permitted on any tour. This includes, but is not limited to, firearms, knives, mace, brass knuckles, and other types of weapons.